Use this as a starting point. Build the final list around your property, equipment, weather, and owner requirements.
Weekly checklist
Weekly is the baseline. Walk the full property, use the same list, and document what needs attention.
Exterior and arrival
- Start at the street and walk in: signage, parking, fencing, lighting, drainage, and anything a customer sees before they reach the office.
- Look for standing water, trip hazards, graffiti, debris, and damage that needs to be handled before the next tenant notices it.
Access and safety
- Test gates, pedestrian doors, keypads, cameras, and lighting. Slow gate, bad code, broken latch, dark corner—write it down while you are standing in front of it.
- Check fire exits, extinguishers, posted safety information, and clear paths of travel. Follow local rules for formal inspections; we are not the fire marshal.
Office and common areas
- Walk restrooms, hallways, elevators, stairwells, carts, and climate-controlled corridors for water, damage, lighting, and the cleanup that needs to happen.
- Handle the agreed recurring work, then flag anything outside the scope instead of quietly letting it sit.
Units and operations
- Overlock only from the owner’s approved list. Every completed task gets photos.
- Look for damaged doors, broken latches, leaks, pests, unsecured units, and tenant-reported issues that need a separate work order.
Monthly checklist
Monthly is for repeat problems: the gate, leak, light, or cleanup issue that keeps showing up in the report.
- Review every issue that showed up more than once. A gate that keeps sticking or a leak that keeps coming back needs a real fix, not another note in the log.
- Take a closer look at rooflines, gutters, downspouts, exterior lighting, fencing, door hardware, and signage.
- Match vendor work, invoices, and photos to the right facility and the right task before it gets called complete.
- Review the month’s notes with the manager or owner. Make sure everyone knows what is done, what needs approval, and what happens next.
Seasonal checklist
Before severe weather
Clear drainage, check roof and door seals, secure loose exterior items, and make sure emergency contacts still go to the right people.
Before peak leasing periods
Put eyes on curb appeal, lighting, signage, common-area cleanup, carts, and the repairs a prospective tenant will see first.
At seasonal changeovers
Adjust the walk for the property and the weather: storms, freeze risk, landscaping, pests, and water intrusion all show up differently by season.
Visit report
The owner portal should show the GPS check-in, completed work, photos on every finished task, and anything that still needs attention. When we can, we send the same tech back.
Questions operators ask
How often should a self-storage facility be inspected?
Weekly is the baseline. If a property has a known problem, heavy traffic, or rough weather coming in, get there more often.
What should be documented during a maintenance visit?
Record who was there, the GPS check-in, what they walked, what they finished, and photos on every completed task. Anything that needs a quote gets flagged for approval.
What is the difference between an inspection and a repair?
The inspection tells you what is wrong. The repair starts after it is approved. Keep those separate so nobody is guessing what was done or what was authorized.
What happens when something needs a quote?
It gets flagged. We do not silently escalate work. The owner or manager sees what was found, what it will take to fix it, and can approve the next step.
Need help with weekly visits?
Boots & Mortar provides scheduled facility maintenance, emergency dispatch, and photo-documented reporting nationwide. Our current crews and focus are in Colorado, Texas, and Florida. Other states: we can stand a site up—ask us.